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Internal Management Memoranda

EFFECTIVE DATE: December 1, 1993

INTERNAL MANAGEMENT MEMORANDUM NUMBER: 6C1-6.20-4 (Revised)

SUBJECT: IFAS; International Program Opportunity for Technical Assistance Salary Savings

  1. Providing technical assistance in contracts and grants from external funding agencies such as the United States Agency for International Development, the World Bank, etc., routinely involves the participation of faculty.

  2. When faculty salaries are charged to a USAID or comparable International Programs account during the period of technical assistance, a corresponding amount of General Revenue salary savings is generated. Such savings will be used to reimburse units for loss of faculty services due to their participation in the technical assistance program.

  3. When furnishing short-term technical assistance, the unit concerned will be provided the direct salary savings in the category of their choice (OE, OPS, OCO) to be used at their discretion.

  4. When furnishing long-term technical assistance, the unit concerned will be provided the direct salary savings as indicated in Paragraph 3 above, or will be permitted to hire a visiting professor on the vacant line during the period involved. In this regard, it is essential that planning be accomplished in advance to facilitate appointment insomuch as reassignment of the faculty member on technical assistance and the initial appointment of the visiting professor should be simultaneous or as soon thereafter as is reasonably possible.

    Upon return of the faculty member, it is essential that the visiting professor's appointment be terminated.

  5. Responsibilities:

    1. The Director of International Programs will notify the Director of Planning and Business Affairs on a monthly basis of the salaries paid by International Programs as a result of short-term technical assistance. The report will include:

      1. Location of technical assistance.
      2. Name of individual providing technical assistance.
      3. Individual's unit.
      4. Number of salary days.
      5. Amount of direct salary paid by International Programs.

    2. The Director of Planning and Business Affairs will contact each Unit Administrator concerned to determine the category and account number into which the General Revenue funds will be placed.


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