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Internal Management Memoranda

EFFECTIVE DATE: July 22, 2002

INTERNAL MANAGEMENT MEMORANDUM NUMBER: 6C1-6.30-2-1 (Revised)

SUBJECT: IFAS; Classification Actions Requests for University Support Personnel System (USPS) and Administrative and Professional (A&P) Positions

The following procedure has been established for requesting USPS and A&P classification actions:

1. The department, center, unit, or district prepares the position description and submits it, along with the appropriate organizational charts, to IFAS Personnel Affairs. Position description forms may be found at the following sites:
   http://www.hr.ufl.edu/cc/establishing/uspspd.pdf

   http://www.hr.ufl.edu/cc/establishing/appd.pdf

2. IFAS Personnel Affairs reviews the position description to ensure that the correct form has been submitted and that it is complete. IFAS Planning and Budgeting ensures that the requested rate is available.

3. Approved requests are forwarded to the Division of Human Resources' Classification and Compensation section for review. Classification and Compensation reviews the position description to determine the appropriate title. This review process includes examination of relevant state specifications and comparison of the duties of the position with those of other positions at the University of Florida. The supervisor may be contacted for additional information.

4. Classification and Compensation notifies IFAS Personnel Affairs of the approval or denial of the request. IFAS Personnel Affairs notifies the unit and the Office of Planning and Budgeting of the decision.