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Internal Management Memoranda

EFFECTIVE DATE: December 1, 1993

INTERNAL MANAGEMENT MEMORANDUM NUMBER: 6C1-6.50-8 (Revised)

SUBJECT: IFAS; Preproposals

1. Faculty are encouraged to discuss ideas with sponsors for both solicited (published announcement of a particular funding opportunity) and unsolicited proposals. The initial contact often results in a preproposal, that is, a synopsis of the proposed project which may include an estimated total cost.

2. Before any oral or written commitments are made, the PI notifies the appropriate Unit Administrator and IFAS Sponsored Programs. "Preproposals" which could be construed to commit IFAS are more precisely "proposals". Preproposals are not required to be submitted through the formal review and acceptance process unless the sponsor requires detailed administrative information or terms, such as a line item budget, equipment ownership, patent provisions, or method of payment. If detailed administrative data is required, the document is considered a proposal and must be reviewed and accepted by IFAS and the University before formal submission to the funding agency. (See IMM 6C1-6.50-2 for procedure.)

3. Interchanges between IFAS and large multidivisional sponsors, for clarity, will not cross functional lines, that is, IFAS program personnel will negotiate with sponsor program officers but not sponsor administration, and IFAS administration will negotiate with sponsor administration but not sponsor program officers. This insures clear and complete communications.