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Internal Management Memoranda

EFFECTIVE DATE: December 18, 2007

INTERNAL MANAGEMENT MEMORANDUM NUMBER: 6C1-6.60-8

SUBJECT:  IFAS Facility Fund Raising and Naming Policy

1. Facility Fund Raising
    
   1. All private gift solicitations and fund raising initiatives for construction of any new IFAS facility or existing facility renovation may only be conducted for approved building and facility projects. The proposed project must be approved in writing by the Senior Vice President for Agriculture and Natural Resources.
       
   2. The project initiator must first complete and submit a “FACILITY PRIVATE FUND RAISING REQUEST” form (Form-FFR) and obtain the approval and signature of the appropriate Unit Leader. The form must then be sent to the IFAS Development Office for processing with the Chair of IFAS Deans and Senior Vice-President for Agriculture and Natural Resources.
       
   3. IFAS Facilities Planning and Operations (FPO) will not be authorized to prepare any building diagrams, renderings, or detailed plans, nor will the IFAS Development Office be authorized to initiate a fund raising effort for any IFAS new facility or renovation project before completion of a Form-FFR. Preliminary costs estimate information must be obtained from FPO.
       
2. Facility/Building Naming
    
   1. All proposed naming recognition opportunities for new or renovated IFAS facilities, including sub-components thereof, must be approved in accordance with the University of Florida Foundation Naming Gift Policies. Naming opportunities are defined as the permanent naming for an individual (living or deceased) or entity of an entire building or component space within or adjacent to a building. The policy naming guidelines are as follows:
       
   2. The naming of any building (new or existing) as a result of a private gift must be approved by the following:
       
      1. the Senior Vice President for Agriculture and Natural Resources
      2. the Vice-President for Development and Alumni Affairs.
      3. the President of the University of Florida.
      4. the University of Florida Board of Trustees.
          
   3. Naming a portion of a building: The naming of a portion of a building (e.g., a classroom, auditorium or non-academic center), as a result of a private gift, must be approved by the following:
       
      1. the Senior Vice President for Agriculture and Natural Resources
      2. the Vice President for Development and Alumni Affairs, and
      3. the University of Florida President
          
   4. When the naming opportunity concerns construction of a new building or renovation of an existing building, a donor will generally be required to provide fifty percent (50%) of the building or renovation cost.
       
   5. Consideration may be given to naming an existing building for an endowment gift equal to half the replacement cost of the facility. Such naming must comply with the procedures set forth above.
      
      In all cases, the proposed naming opportunity must be presented in writing to the IFAS Development Office, which will coordinate the naming approval process with the Office of Senior Vice President for Agriculture and Natural Resources and other University officials.
      
      Proposed naming opportunities will only be processed for consideration for  facility projects which have been previously approved by the Senior Vice President for Agriculture and Natural Resources. The proposed donor honoree name must be approved by the appropriate University officials prior to any discussion with the proposed donor prospect.