IFAS Internal Management Memoranda

IFAS; UF/IFAS Faculty Council (FC)

EFFECTIVE DATE: August 15, 2005


SUBJECT: IFAS; UF/IFAS Faculty Council (FC)

  1. Purpose. The purpose of the UF/IFAS Faculty Council (FC) is to provide a group of faculty members which the Senior Vice President for Agriculture and Natural Resources can call together to discuss items of concern on an as-needed basis. In addition, the FC is encouraged to initiate discussion and meet on issues of faculty interest which they feel should be brought to the attention of the Senior Vice President. The Council should examine items of potential as well as present concern. Emphasis should be on non-program issues and problems which extend across administrative units.

  2. Eligibility for Membership on the FC. Faculty eligible for membership on the FC shall be those appointed in tenure track and permanent status track positions. Persons in administrative positions serving at the discretion of the Senior Vice President and the IFAS Deans are excluded. District extension directors are excluded, but county extension faculty are included. Only those from the UF/IFAS statewide faculty eligible for membership on the FC may vote in the FC elections and serve on the FC nominating committee. Each eligible faculty member has the privilege of voting for a full slate of candidates for the FC.

  3. Size of the FC. The FC shall consist of thirteen members. Seventy percent (9) of the FC membership shall be elected by the eligible UF/IFAS statewide faculty and thirty percent (4) shall be appointed by the Senior Vice President for Agriculture and Natural Resources from the eligible UF/IFAS faculty(see paragraph 6).

  4. Term of Service of FC Members. Representatives on the FC shall serve for a period of two years. A rotating membership is encouraged and one year must elapse before an outgoing FC member is eligible for reelection or appointment.

  5. FC Year. Members shall serve on an academic year basis with new members being elected or appointed to begin service September 1 of each year.

  6. Faculty Representation. It is very difficult to accurately represent a group as large and diverse as the UF/IFAS faculty on the Council. Major categories of representation are faculty based: (a) on the Gainesville campus, (b) at County Extension offices, and (c) at the Research and Education Centers. The membership shall be elected or appointed annually as shown in attached Table 1. Although the size of the FC makes it impossible to have specific representation within these three groups of such subgroups as non-tenured faculty and minorities, the Nominating Committee should be aware of the need for as broad and diverse a representation of the faculty as possible. Appointments to the FC shall be made by the Senior Vice President for Agriculture and Natural Resources who will make every effort to balance the representation on the FC in selecting appointed members. Consequently, appointments by the Senior Vice President will be made after the outcome of the elections is known.

  7. Nominations. A general call for nominations to the FC membership will be made to all eligible faculty during the Spring semester each year. Nominations will only be accepted from faculty who are eligible to vote (see paragraph 2). No self-nominations will be accepted. Only one nomination will be accepted in each membership category (Campus, Research Center, County) from each nominator.

  8. Elections. Elections shall be conducted by mail ballot. Ballots will be mailed by the UF/IFAS Office of Senior Vice President for Agriculture and Natural Resources under direction of the FC Nominating Committee. Completed ballots will be returned to the Chair of the FC Nominating Committee. Fifteen calendar days from the date of original mailing will be allowed for the return of completed ballots. Only faculty eligible for membership will be eligible to vote (see paragraph 2). Candidates who receive the most votes in each category will be elected.

  9. Tellers' Committee. The FC shall appoint a Tellers' Committee of at least two persons from the eligible faculty membership to count the ballots and to report the results of the election to the FC and the Senior Vice President for Agriculture and Natural Resources.

  10. Filling Vacancies on the FC. An unexpired term which arises between elections because of the resignation or death of an FC member shall be filled by appointment by the FC.

  11. FC Officers and Operating Procedures. In July, the FC shall select a Chair from elected members remaining on the Council for the next year (September through August) by a vote of all (elected and appointed) FC members (old Council). The FC shall elect a secretary and other officers deemed necessary at the first (September) meeting of the new Council. The Council will develop its own operating procedures.

Table 1. Number of faculty elected and appointed to the Faculty Council from on campus, on county extension staffs, and in RECs, by year.*
2003-04 2004-05 2005-06 2006-07
Location Elected Appointed Elected Appointed Elected Appointed Elected Appointed
Two Year Term Two Year Term Two Year Term

Two Year Term

Campus 2 1 2 1 2 1 2 1
County Extension 1 1 1 1 2 0 1 1
REC's 2 0 1 0 1 1 1 0
Sub Total 5 2 4 2 5 2 4 2
Total 7 6 7 6

* The FC rotation schedule for 2003-04 - 2006-07 represents a four-year cycle.
Beginning in 2007-2008 the cycle is repeated using the 2003-2004 year rotation
as the first year of each ensuing four-year cycle.