IFAS Internal Management Memoranda

IFAS; Bidding Exemption with Contract and Grant Funds

EFFECTIVE DATE: December 1, 1993

INTERNAL MANAGEMENT MEMORANDUM NUMBER: 6C1-6.50-16 (Revised)

SUBJECT: IFAS; Bidding Exemption with Contract and Grant Funds

  1. Section 240.241 (9), Florida Statutes, states: whenever a Director of Sponsored Research certifies to the President that, in a particular instance, it is necessary for the efficient or expeditious prosecution of a research project, the purchase of material, supplies, equipment or services for research purposes shall be exempt from the general purchasing requirement of the Florida Statutes. IFAS is eligible to use this bidding exemption when using contract and grant funds.

  2. If a Principal Investigator believes that a purchase from contract or grant funds must be expedited to perform the research in accord with the terms of the contract or grant, the following action will be taken:

    1. Prepare a Requisition for the item or items needed.

    2. Prepare a memorandum containing specific justification for the exemption. Do not confuse a bid exemption with sole source procurement -- consult with IFAS Sponsored Programs before submission.

    3. Transmit the memorandum with the Requisition attached to IFAS Sponsored Programs, for review and further processing to the UF Division of Sponsored Research.